Digital Duty Slip for Car Rentals & Taxis
A duty slip records a trip from start to close — date, time, odometer readings, kilometres and hours — so it can be billed accurately. FleetUp turns the paper duty slip into an OTP-verified digital record that the driver and customer confirm on a phone, so readings can't be fudged and nothing is lost.
OTP-verified · photo & e-sign · auto-billed · ₹20 a booking.
What is a duty slip?
A duty slip (or trip sheet) is the document that proves a trip happened and how much to charge for it. It captures the opening and closing odometer readings, start and end times, kilometres and hours, halts, tolls and any extras. Get it wrong and you under-bill or argue with the client; FleetUp makes it accurate by design.
Start & close readings
Opening and closing odometer captured on the phone, with photos — no guesswork.
KMs, hours & halts
Distance, duty hours, waiting and night halt computed automatically for billing.
Customer sign-off
The customer confirms the trip so the bill is agreed before it is raised.
OTP-based duty authentication
FleetUp's OTP-based duty authentication locks each duty slip to a real, verified trip. The driver starts and closes the duty with an OTP, readings are stamped with time and photos, and nobody can back-date or inflate a slip after the fact — ending the most common source of billing disputes and revenue leak.
OTP at start & close
Each duty is opened and closed with a one-time code — proof the trip is genuine.
Tamper-proof readings
Time-stamped, photo-backed odometer readings that hold up at audit.
e-sign on the spot
Driver and customer e-sign the slip on the phone — no paper to chase.
From duty slip to GST invoice
Because the duty slip is digital, the bill writes itself. The moment a duty closes, FleetUp applies the rate card and turns the slip into a GST-ready invoice — base fare, extra kilometres, waiting, tolls and allowances all carried straight through from the verified readings.
No re-entry
Readings flow into the invoice automatically — no copying numbers into Excel.
Accurate every time
You bill exactly what the verified slip says, so revenue stops leaking.
Audit trail
Every invoice links back to the duty slip, photos and OTP that produced it.
Free digital duty slip format
Want the structure first? Download a free duty slip format / template (PDF and Excel) with the fields Indian operators actually use — vehicle and driver, client, readings, hours, tolls and sign-off. Use it on paper today, then move to OTP-verified digital duty slips in FleetUp when disputes start costing you.
PDF & Excel template
A clean duty slip format you can print and use today, free.
All the right fields
Vehicle, driver, client, readings, hours, halts, tolls and sign-off.
Upgrade when ready
Switch from paper to OTP-verified digital duty slips without changing your process.
Free, editable and print-ready — all the trip and billing fields. No sign-up needed.
Frequently asked questions
What is a duty slip?
A duty slip is the record of a single trip used to bill it — it captures the opening and closing odometer readings, start and end times, kilometres, duty hours, halts, tolls and the customer's sign-off. It is also called a trip sheet. (Duty slip kya hota hai: yeh ek trip ka record hai jise billing ke liye use kiya jata hai.)
What should a duty slip include?
A complete duty slip includes the date, vehicle and driver, client name, opening and closing odometer readings, start and end times, total kilometres and hours, waiting and night halt, tolls and parking, any extras, and a customer sign-off.
What is a digital duty slip and OTP duty authentication?
A digital duty slip is a paperless trip record captured on a phone. OTP duty authentication means the driver opens and closes each duty with a one-time code, with time-stamped, photo-backed readings — so slips can't be back-dated or inflated and billing disputes drop.
Can I download a free duty slip format or template?
Yes — FleetUp offers a free duty slip format in PDF and Excel with the fields Indian car rental and taxi operators use. You can use it on paper and upgrade to OTP-verified digital duty slips in FleetUp whenever you're ready.
What is the difference between a duty slip and a trip sheet?
They are largely the same thing — both record a trip's readings, time, kilometres and charges for billing. 'Duty slip' is more common in car rental and corporate cab work; 'trip sheet' is used interchangeably.
Kill the paper duty slip.
See OTP-verified digital duty slips turn into accurate GST invoices — in 20 minutes.